Position: Legal Secretary/Manager
- NOT a classic legal secretarial position.
- Detail oriented and very well organized! and well-spoken
- Must answer phone willingly – not reluctantly nor timidly.
- Must be able to able to control the conversation and hear well
- Employees have scripts for all types of incoming calls that must be learned and follow. They are neither lengthy nor difficult and greatly simplify handling calls
- Employees answer only the most routine questions and answer NO questions about a case. Frequently, one may not even say that we have such a case. We are bound to confidentiality.
- Computer literacy required, but if you are fairly skilled at emailing and web browsing, learning my system will be very easy. It does most of the work. You just fill in the blanks from information an interested, possible new client gives you or from written information provided by existing clients or written instruction I provide.
- Familiarity with common office equipment, mainly copiers and printers, their use and routine maintenance (re-supplying paper, replacing cartridges etc).
- Typing: 30-40 wpm will do as long as accurately done. Names, dates, addresses must be accurate on legal documents.
- Most typing is into a computer-provided template or onto a pre-printed form (filling in blanks).
- Will be responsible for assigning certain tasks to another admin and overseeing that work.
- Each case involves different people, but there is much repetition
- It is a high-volume practice of the absolutely simplest divorces between spouses who settle up on their own and just want to go their separate ways.
- There is no office appointment (We never see our clients).
- There are no court appearances needed.
- The fees I charge are extremely low.
- Because our clients do not come to our office, I and my staff dress casually daily. Every day can be “jeans Friday”.
- Other responsibilities:
- Payment of bills
- Entering all expenditures into the computer
- Reporting payroll details every other week to PAYCHEX
- Maintaining all office supplies. We have a list of vendors we use and which ones supply what.
- Sending and receiving documents to and from Court and monitoring them for receipt in Court and in our office. We must keep track of such documents, which are typically sent and received by UPS Ground.
- There is daily a significant volume of incoming and outgoing postal mail. (We do not communicate via email or our clients would inundate us with it. They may write to us for free or call for a small fee.)
- I, the lawyer, typically review all incoming mail and then issue instructions on it. If I am out of the office, you will have that task, which is fairly routine; however, I would always be available for questions by phone, text or email.
- Hours: 8:30AM-5:00PM, 45 minutes for lunch. Working through lunch, starting early or leaving a little after 5 can happen and overtime would be happily paid. Days are busy and pass quickly. Clients frequently pay extra to have the various steps of their cases expedited.
- Paid holidays New Year’s Day
- Memorial day
- July 4th
- Labor Day
- Thanksgiving Day
- Christmas Day
It has become typical for me to allow employees to leave early on the business day preceding a paid holiday (and to be paid for a full day). The day after Thanksgiving has been a paid day off for many years, but if some unusual circumstance arises, working that day or a portion of it is a possibility. Early dismissal with pay is also typical on Good Friday.
Holidays and related time off with pay is controlled by what our clients consider “real” holidays… days when they expect we will be unavailable. An example of a non-holiday is President’s Day. The phones are typically nearly as busy as any other day.
- Fifteen personal paid days off annually. No days off may be scheduled January through March absent very special circumstances. (That is our busiest time of the year.) No specific paid “sick” days. The five personal days may be taken contiguously or not; but no more than five contiguously (although taking an extra day or two tacked on to paid personal day may be permitted, but such days, of course will be without pay.)
- Health and dental insurances are possible. This office and the building are smoke free and we are too busy for smoking breaks; moreover, medical insurance is considerably more expensive for smokers.
- Transcribing voicemail messages
- Call clients for missing information.
- Revising forms.
- Preparation of deeds and agreements. Both are infrequent and agreements are done on a computer system template.
Davis Divorce Law does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.